The Vela field guide
Clinic operations, written from inside the work.
Practical systems for consultation, documentation, migration, inventory, reporting, and patient continuity—created for people responsible for the whole clinic.
Twelve definitive guides
Every resource is designed to be used in a real staff meeting, workflow review, or software decision.
Medical spa consultation workflow checklist
A practical consultation checklist covering intake, clinical review, photography, treatment planning, consent, quoting, and follow-up.
How to choose a medical aesthetics EMR
A buyer's framework for evaluating charting, photos, inventory, scheduling, checkout, reporting, security, migration, and clinic fit.
What an injectable treatment record should contain
A documentation framework for injectable encounters, including assessment, consent, product traceability, mapping, technique, response, and follow-up.
How to organize before-and-after photography
Build a consistent clinical photography workflow covering consent, capture standards, storage, comparison, access, and marketing separation.
Medical weight-management clinic workflow guide
A longitudinal workflow for intake, measurements, clinical review, labs, medication documentation, inventory, follow-up, and outcomes.
IV therapy documentation and inventory checklist
A practical checklist for screening, orders, consent, administration, observations, medication and supply traceability, and follow-up.
Hormone clinic lab follow-up workflow
A closed-loop process for ordering, receiving, reviewing, communicating, acting on, and auditing lab results.
How independent clinics reduce software fragmentation
A practical method for mapping systems, eliminating duplicate work, selecting a source of truth, and sequencing clinic-software consolidation.
Memberships versus loyalty programs for medical spas
Understand the operational difference between memberships, packages, gift cards, points, rewards, referrals, and retention campaigns.
Clinic migration checklist when changing EMRs
A phased checklist for contracts, data inventory, mapping, workflow validation, training, cutover, reconciliation, and rollback.
How to calculate product-level ROI in an aesthetic clinic
Calculate gross profit, contribution margin, inventory turns, waste, discount impact, and product return on invested inventory.
Month-end reporting checklist for clinic owners
A practical month-end close covering revenue, payments, receivables, memberships, inventory, providers, schedules, patients, and exceptions.